Utilizing labels in the workplace can increase employee productivity and efficiency. So why, with all the disorganized offices in the world, aren’t more people taking advantage of this type of organizational system?
Robby Slaughter, a productivity and workflow expert, and Jack Rubinger of Graphic Products, Inc., take an inside look at office organization. Their article, Productivity Tip: Put a Label On It, appeared in Training Magazine. In the piece, they encourage readers to consider the benefits that come with the integration of an office labeling system.
Individuals find success when they achieve the goals that are driving them to get organized at work. These goals might include:
- Eliminating night and weekend work
- Maintaining an e-mail inbox so all messages are visible on one screen—improving e-mail responsiveness and management of action items
- Reducing paper to maximize office space and improve records management
- Maximizing the financial investment in software by improving efficient utilization of its features
- Financial enrichment, including increasing billable hours and/or better expense tracking
- Improved sales closure rates due to consistent follow-up and pipeline tracking
Are you a person who is always trying to get organized at work? If so, keep it up! You may not have figured out how to aptly tackle the mountain of paper residing on your desk as of yet, but aspiring to achieve an organized state is the first step toward a cleaner, more effective way of working. Now all you have to do is begin creating a plan. And one way to start is by breaking out the labeling machine.
According to Slaughter and Rubinger, there are several ways to use labels that go far beyond their stereotypical function. In their article, they highlight 3 different systems that can define zones, space and even communication; all of which create a better, more efficient way of doing things. Each suggestion is summarized below:
If you asked any individual which part of their office needs the most help with organization, chances are the majority would say their desk. After all, that’s where most of your work happens right? Piles upon piles of paper mount on every corner. It’s relentless. And as much as a person attempts to keep up with it, at times it’s just too overwhelming. So that is why the authors suggest creating specific areas to help control the amount of paperwork on your desk at any given time.
Zones to accommodate to-process orders on your desk can provide an instant visual snapshot of your workflow and your potential cash flow. You quickly can estimate how much time you’ll need to process these items and how much money you’ll make.
It may sound strange that labeling a physical space for certain activities can actually improve a person’s productivity. But, when all is said and done, alleviating the happenings that are going on outside the area in which you need to focus does truly help.
. . . one of the greatest inhibitors to productivity is distraction, so labeling a space for a particular activity helps keep unrelated items out of view. A good label message—as long as people follow it—can improve productivity and save time.
One easy way to lessen the amount of confusion–a huge culprit for disorganization among employees and visitors–is to ensure that communication is clear.
If your work area has many frequent visitors, you can vary signage messages to reflect your company culture, meeting schedules, and special events. Outsiders will appreciate your open communications—making their stay efficient and pleasant.
We applaud your due diligence at keeping organized workflow ever present in your mind! If you’re looking for more tips on increasing productivity in your office, consider that following The Methodology Blog on a regular basis is a fantastic resource. If you’re not yet receiving our weekly newsletter, AccelaNews, sign up today! We promise to provide you with useful information that can easily apply to your everyday work.